Reports to (Job Title):
UK Executive Team Member (either CFO or CIO)
Job Description
As newcleo’s Office Manager of our new headquarters building on London, you will be required to organise, coordinate and project manage office operations, duties, and procedures. Your role will involve creating and maintaining a positive, safe, and pleasant work environment, ensuring high levels of organisational effectiveness, communication and complying with all relevant health, safety, security, and other relevant regulations.
newcleo is currently completing the renovation of its new London headquarters and anticipates moving into the facility during the Summer 2023. You will be required to take the lead on the relocation of newcleo employees to the new office, ensuring a smooth transition from the current temporary office facilities to the new headquarters.
Main Activities
- You will be the main point of contact for office management duties, including the following activities:
- Arranging all necessary preventative and reactive maintenance of the building, ensuring compliance with all relevant building regulations
- Developing reliable and professional relationships with relevant external suppliers (e.g. office maintenance, utility providers, catering, office supplies) to ensure the smooth running of the office
- Budget holder for the office management budget, including raising purchase orders, and ensuring timely and accurate payment of all relevant supplier invoices associated with the office
- Ensuring sufficient and timely supplies of all office materials
- Organising all physical incoming / outgoing mail
- Partnering with the IT team to ensure the digital solutions within the office are operating effectively
- Partnering with the security manager to ensure office security arrangements are appropriate and compliant
- Partnering with the HR team and line managers to assist with the onboarding of new employees
- Actively supporting any future office renovation projects
- Liaising with the sub-tenants within the building
- Line management of the reception team
- General support to visiting employees and external stakeholders